Frequently Asked Questions

Up to 200 guests (160 with a dance floor)

Your rental includes 8 hours of event time, starting from the official event start time to event conclusion.

• Events must conclude by 12:00am.
• Vendors may arrive up to 1 hour before rental time and must be fully packed up within 30 minutes after the event ends.
• Setting up yourself? You will be considered your own vendor and must adhere to the same timeline.

Rehearsals are booked on the day before your event and can take place any time between 10 AM and 4 PM. We’ll work with you to find the most convenient slot within that window.

We only have one event a day so we can focus on your event!

Absolutely. You’re welcome to hold both ceremony and reception outdoors. Please note that there is a $1,000 staffing fee to transform the space from ceremony to reception. If you also need a dance floor, that will incur a separate rental fee.

A signed contract and 50% of the venue fee are required to officially reserve your date. Additionally:

• A food & beverage deposit of 25% of your planned total is due 4 months before your event date.

Yes! We provide two Wedding Suites for getting dressed and storing belongings. However, for the best experience, we strongly recommend having hair and makeup done off-site before arriving.

We do not have on-site accommodations, but we can recommend nearby options:

•  Private Rental House 
• Close rental house -5 minutes away
•  Hyatt Place South Reno -25% discount on rooms booked through this link
•  Hyatt Regency Incline Village

We have parking for up to 80 cars. We do not tow overnight, so your guests are welcome to leave vehicles overnight if they need a safe ride home.

We do not require shuttles but can recommend trusted transportation companies for booking. Uber and Lyft service our venue, but we strongly recommend pre-booking to minimize wait times at the end of the event.

Yes, most of the venue is ADA accessible. However, please note that the deck and wedding suites are not ADA accessible.

Pets are welcome to be part of your ceremony but must remain outdoors. We require that a designated person takes your pet home after the ceremony, as we want to ensure their comfort and avoid them being outside all evening.

Yes—we are in the woods, and bears have been spotted in the area. While we have not had issues with them approaching guests, we strongly advise not leaving food in your car to avoid attracting wildlife.

Yes! Your final guest count is due 14 days before your event, and changes cannot be made after this date.

Yes, all renters are required to obtain one-day event insurance listing Roundabout Catering and MB&C Investments as additionally insured. Please refer to your venue rental contract for full event insurance details.

Not to worry! Our indoor space is a beautiful backup option for ceremonies and receptions.

• Your venue representative will assist with layout adjustments if needed.
• If you prefer an outdoor tented option, we can connect you with rental vendors.

• Deposits are non-refundable and non-transferable.
• You may reschedule within the same calendar year for a $500 change fee.
• Date changes to a different calendar year may result in forfeiture of your original deposit.
• Please refer to your contract for full cancellation details.

A wedding coordinator is not required, but please note that your rehearsal and ceremony are self-run. Our Venue Hosts will be available for venue-related questions, but they do not function as wedding planners. If you’d like a full breakdown of what our Venue Hosts handle versus what a professional wedding coordinator provides, please inquire with your sales representative.

Yes, a professional, licensed DJ is required for all weddings. The DJ plays a key role in keeping your event timeline on track, serving as the MC, and ensuring a smooth flow of music and transitions throughout the night. Having a professional DJ helps create a seamless and enjoyable wedding experience for you and your guests.

Yes. All vendors working on-site must provide General Liability Insurance listing Roundabout Catering and MB&C Investments as additionally insured. This includes (but is not limited to) wedding coordinators, florists, photographers, videographers, photo booth providers, bakeries, dessert vendors, hair and makeup artists, and officiants. If a vendor has employees working at your event, they must also provide proof of Workers’ Compensation insurance. Please review the venue rental contract for a complete list of vendor insurance requirements.

Yes! We host group tastings throughout the year for our couples. These tastings are complimentary for two people (typically the couple), with an additional fee for extra guests. This is a great opportunity to sample our menu, gain confidence in our food preparation, meet some of our vendor partners, explore upgrade options, and connect with our team. Please reach out to us if you would like the option to have a private tasting at our kitchen in Sparks, Nevada.

No, all alcohol and bar services must be provided and served exclusively by Roundabout Catering. Outside alcohol is not permitted at any time. However, we offer pre-ceremony beverage options for you and your wedding party to enjoy in your suites before the celebration begins.

To ensure a safe and enjoyable experience for all guests, we do not allow confetti (even biodegradable), glitter, silly string, fireworks, sparklers of any kind, cold sparkler machines, or fake flower petals. If you would like to enhance your décor, we encourage alternative options that align with our venue policies.

Yes, candles are permitted but must be fully enclosed in glass votives or hurricanes, with at least one inch of clearance between the flame and the top of the holder. Open flames are not permitted. Clients are responsible for any damage to linens or tables caused by wax.